Another two that you could try is 17Hats and Tave. Both get well mentioned and are seemingly very good. They are online based so this means you can access them from anywhere – i had a look at Lightblue while at the photo show and this was one of their downfalls in that it wasnt cloud based nor did they have an android/windows app.
– You can either register as a Ltd Company or as a Sole Trader. The easiest and cheapest route is as a sole trader and makes most sense for most people starting out like this. If things got bigger and you think you might end up employing people then a Ltd Company would be the better option. Go speak to an accountant, most will give you the initial consultation for free so you can get some advise. Definitely get an accountant anyway for the first year or two while you are setting up and purchasing equipment as they will help you loads.
– You need equipment and PL insurance at a minimum and maybe PI depending on what you are doing. There are a few different companies offering insurance so just google them and find one that suits you.
– You NEED a contract when offering services to the public. I cant stress this enough, both to protect you and them if and when anything goes wrong. You can either google and find one online and change it to suit your business or get a solicitor to draft one up for you. Whatever you do, do NOT take on a paying job without some kind of contract. One mess up without a contract and you could be in serious trouble if you have the wrong kind of client.
– Surely you have some friends/colleagues who are photographers? If not then you need to get to know some!! I’ve had to go to work half dead one time, I will never forget it. The second time I was sick I had a stand in for me. Much better :) Seriously though, this should be in your contract anyway, what happens if you cant turn up on the day etc. As well as having a back up of everything, I’ve had two cameras give up during a wedding so a backup is vital.
The easiest scenario would be to use one of the external hdd’s as your main photos drive and the second one as your backup hdd and then wipe all photos from your mac to free up space. The setup you could use is
All OS, programs, personal files etc on your macbook HDD. Use time machine to back this up to the cloud or another HDD if you want.
HDD 1 has two folders – Originals & Processed. Inside of these folders you can store all your photos in dated folders like “150701 – Day in Wexford”, “150702 – Gaa Match” etc. so they can be easily indexed. If I were you I would create a new LR catalog for each folder and all your lightroom catalogs can be stored inside each folder also. This means smaller catalogs which speed up things greatly.
HDD 2 is an exact copy of HDD 1 using some kind of sync software – on windows I use Synctoy, I’m sure there is something similar for Apple.
I’m probably not explaining this very well but the way I use it above works very well. It means that you do all your photo work from HDD 1 and with either a thunderbolt/usb 3.0 connection it is blazingly fast. It also means that when it fails, and it will eventually, you have a copy of everything on HDD 2.
Visa cards finally work properly with this. I got an email this morning from SumUp with the option to buy the reader. You can see more info on its on their website now as well and called Pin+
You need to find out exactly what they want to use the photo(s) for and for how long. The details below are what you need to find out from them to quote properly for this. Once you have this information then you can use Alamy or Getty’s pricing calculators with the info below to get a price for what the image(s) are worth for licencing. What you charge of course is totally up to you but at the very least you will have an idea of they would have to pay if they wanted pics from a stock library.
1. Image Use (brochure, advertising, print media etc.)
2. Details of Use (Brochure, newspaper, magazine, billboard etc.)
3. Image Size (1/2 page, full page etc.)
4. Print Run (up to xxx prints)
5. Placement (Front cover, inside, back cover etc)
6. Start Date
7. Duration required
8. Territory (Ireland, Europe, Worldwide etc)
I would also definitely not use Flash on my website either. If the customer wants it then let them have it and continue to offer it as a service but all IPads and a large amount of Android tablets and phones can’t view flash files properly so visitors to your site may not get the optimum experience.
While I accept its a different market but my own web stats show that more than 60% of web hits are now from a mobile device whether it be Apple or Android so that is potentially a large market of people who may not be able to view your services correctly.